Additional Compensation: Compensation provided for overload courses or for work beyond an
employee’s contracted base salary; e.g., summer teaching or research assignments or courses taught beyond
the contracted amount during the school year.
Annuities: Total cash value of employer-provided qualified and nonqualified annuities,
if applicable, for each covered employee. Data reflect any contributions paid directly to a third-party
financial instrument as well as payments made to an individual to invest in an annuity on his or her own.
Base Salary: Base salary information is reported for payments from all funding sources including
state appropriations, university income funds, and non-appropriated grants and contracts.
Bonuses: Total dollar amount of bonuses paid, if applicable, to each covered employee.
Covered Employees: Salary and benefits information must be reported for the president
and all administrators, faculty members, and instructors employed by a public university.
Such information must be reported for any staff member who falls into a covered category at
any time during the fiscal year. Administrators include chancellors, vice presidents, vice chancellors,
senior officers, and directors who have managerial responsibility for units. Faculty members include
all professorial faculty ranks (tenured and non-tenured). Instructors include lecturers, instructors,
and all other non-tenure track faculty including adjunct faculty. Graduate assistants are not included.
Fiscal Year: Period from July 1, xxxx to June 30, xxxx in the immediate subsequent calendar year (e.g., July 1 2018 through June 30, 2019 = FY2019).
FTE (full-time equivalent): For reporting purposes, employees reported as 1.0 FTE or
more in institutional data submissions are reported as full-time. Employees reported as less than 1.0
FTE are reported as part-time. As a result, there may be considerable variation among employees
classified as part-time.
Other Benefits: Total cash value of other benefits provided by the employer. Includes only
goods or services not used exclusively for employment purposes. Examples of “other benefits” include hardware
provided to employees for use that the employee may keep upon termination of employment (cell phone, laptop
computer, etc); reimbursement for service plan for cell phone if the university pays the entire plan, including
personal use; a stipend for discretionary use during travel; and housing or car allowance.
Retirement Enhancements: Total cash value of employer-provided retirement enhancements,
if applicable, for each covered employee. Retirement enhancements include contributions made by the employer
on behalf of the employee beyond the employer’s regular contribution –
e.g., report the value of contributions if a contract requires the institution to pay an individual’s
contribution to the State Universities Retirement System along with the employer’s contribution.
Sick Days: Total number of sick days awarded during the fiscal year regardless of whether they were used.
Title: Title for main position held during the reporting fiscal year.
Tuition Waivers: Total dollar value for tuition and fee waivers provided to any covered employee or his/her dependents.
Vacation Days: Total number of vacation days awarded during the fiscal year regardless of whether they were used.